Privacy Policy
Mid North Farms Limited (NZBN Company Number 5665547).
Last Updated: 2 April 2026.
1. Introduction
Mid North Farms Limited ("Mid North Farms", "we", "us", or "our") is committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains how we collect, use, store, disclose, and protect personal information in accordance with the Privacy Act 2020 (New Zealand) and its Information Privacy Principles.
This policy applies to all personal information collected through our website at midnorthfarms.nz, our online presence (including LinkedIn), and any direct communications with our team.
By using our website or providing personal information to us, you acknowledge that your information will be handled as described in this policy.
2. Information We Collect
We collect personal information in the following ways:
2.1 Information You Provide Directly
Contact Form Submissions. When you use the contact form on our website, we collect the personal information you provide, including your name, email address, and the content of your message. Contact form submissions are processed through our website hosting provider, RocketSpark, and delivered to our team via email.
Job Applications and Career Enquiries. If you contact us regarding employment opportunities, we may collect your name, contact details, curriculum vitae (CV), cover letter, work history, qualifications, references, and any other information you choose to include in your application. We encourage applicants not to include sensitive personal information (such as health conditions, religious beliefs, or ethnic origin) unless it is directly relevant to the role.
General Correspondence. If you contact us by email or other means, we collect the information contained in your correspondence, including your name, contact details, and the content of your communication.
2.2 Information Collected Automatically
Website Analytics. We use Google Analytics to collect anonymised and aggregated data about how visitors use our website. This includes information such as pages visited, time spent on pages, referring websites, browser type, device type, operating system, and approximate geographic location (at a city or region level). Google Analytics uses cookies to collect this information. For details on how Google processes this data, please refer to Google's Privacy Policy.
Server Logs. Our website hosting provider, RocketSpark, automatically collects standard server log information when you visit our website. This may include your IP address, browser type, the pages you visit, and the date and time of your visit. This data is collected for the purposes of maintaining website security, performance, and troubleshooting technical issues.
Cookies and Similar Technologies. Our website uses cookies and similar technologies to ensure the website functions correctly and to collect analytics data. For full details about the cookies we use, how they work, and how to manage your preferences, please refer to our Cookies Policy.
3. How We Use Your Information
We only collect and use personal information for legitimate purposes. Specifically, we use your information to:
respond to your enquiries and messages submitted through our contact form;
process and assess job applications and career enquiries;
communicate with you about matters you have raised with us;
analyse website usage to improve the content, functionality, and performance of our website;
maintain the security and integrity of our website;
comply with our legal obligations under New Zealand law.
We will not use your personal information for purposes other than those for which it was collected, unless we have your consent or are otherwise permitted or required to do so by law.
4. Third-Party Services
We use a limited number of third-party services to operate our website and manage communications. These third parties may have access to personal information only to the extent necessary to perform their functions on our behalf.
RocketSpark (Website Hosting and Contact Forms). Our website is hosted by RocketSpark, a New Zealand-based website platform. Contact form submissions are processed through RocketSpark's infrastructure before being delivered to our team by email. RocketSpark's privacy policy is available at rocketspark.com/privacy-policy.
Google Analytics (Website Analytics). We use Google Analytics to understand how visitors interact with our website. Google Analytics collects data using cookies and processes this information on Google's servers, which may be located outside New Zealand, including in the United States. We have configured Google Analytics to minimise the collection of personal information where possible. Google's privacy policy is available at policies.google.com/privacy.
We do not sell, rent, or trade your personal information to any third party. We will only share your personal information with third parties where it is necessary to provide our services to you, where you have given your consent, or where we are required to do so by law.
5. Overseas Disclosure of Information
Some of the third-party services we use may store or process data on servers located outside New Zealand. In particular, Google Analytics data may be processed on servers in the United States and other countries where Google operates.
Where personal information is disclosed to overseas recipients, we take reasonable steps to ensure that the information is protected by comparable privacy safeguards. Under the Privacy Act 2020, we remain responsible for ensuring that overseas recipients handle your personal information in a manner consistent with New Zealand's Information Privacy Principles.
6. Job Applicants and Career Enquiries
If you apply for a position or express interest in career opportunities with Mid North Farms, we will collect and use the personal information you provide for the purpose of assessing your suitability for current or future roles.
What we collect. This typically includes your name, contact details, CV, cover letter, work history, qualifications, and references.
How we use it. Your information will be reviewed by relevant members of our team for recruitment and selection purposes only.
How long we keep it. If your application is unsuccessful, we may retain your information for up to 12 months in case a suitable role arises, after which it will be securely deleted. If you would prefer that we delete your application data sooner, you may request this at any time by contacting us.
Sharing. We will not share your application information with third parties without your consent, except where required by law.
7. Data Retention
We retain personal information only for as long as it is needed for the purpose for which it was collected, or as required by law. As a general guide:
Contact form submissions are retained for as long as necessary to respond to your enquiry and for our reasonable business records, after which they are deleted.
Job application data is retained for up to 12 months following the conclusion of a recruitment process, unless you request earlier deletion.
Website analytics data is retained in accordance with our Google Analytics configuration and Google's data retention policies.
Server logs are retained by our hosting provider in accordance with their standard retention periods for security and operational purposes.
When personal information is no longer required, we take reasonable steps to securely destroy or de-identify it.
8. Data Security
We take reasonable steps to protect your personal information against unauthorised access, loss, misuse, modification, or disclosure. These measures include:
using secure, encrypted connections (HTTPS/TLS) across our website;
limiting access to personal information to authorised team members who need it for their role;
using reputable, professionally managed hosting and service providers;
regularly reviewing our data handling practices.
While we take data security seriously, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee the absolute security of your information, but we are committed to taking all reasonable precautions.
9. Your Rights
Under New Zealand's Privacy Act 2020, you have the following rights in relation to your personal information:
Right of Access (Principle 6). You have the right to request access to any personal information we hold about you. We will respond to your request within 20 working days.
Right of Correction (Principle 7). If you believe that any personal information we hold about you is inaccurate, incomplete, or misleading, you have the right to request that we correct it. If we decline to make a correction, we will attach a statement of the correction you requested to the information.
Right to Request Deletion. While the Privacy Act does not provide an explicit right to deletion, we will consider requests to delete personal information where there is no longer a lawful reason for us to retain it.
To exercise any of these rights, please contact us using the details in Section 13 of this policy.
10. Third Party Data Collection
In accordance with Information Privacy Principle 3A (effective 1 May 2026), where we collect personal information about you from a source other than you directly, we will take reasonable steps to inform you of that collection, the source of the information, and the purposes for which it will be used — unless doing so would be impracticable or would compromise the purpose of the collection.
This may apply in limited circumstances, such as when we receive a referral or recommendation from a third party in connection with a job application or business enquiry.
11. Social Media and LinkedIn
Mid North Farms maintains a presence on LinkedIn. When you interact with us through LinkedIn (for example, by following our page, commenting on our posts, or sending us a message), your interactions are governed by LinkedIn's own privacy policy in addition to this policy.
We may collect and use information that you make publicly available on LinkedIn, or that you provide to us through LinkedIn messages, for the purposes of responding to your enquiry, networking, or recruitment.
For information about how LinkedIn handles your data, please refer to LinkedIn's Privacy Policy.
12. Complaints
If you have a concern about how we have handled your personal information, we encourage you to contact us first so that we can try to resolve the matter directly.
If you are not satisfied with our response, you have the right to lodge a complaint with the Office of the Privacy Commissioner:
Website: www.privacy.org.nz
Phone: 0800 803 909
Email: enquiries@privacy.org.nz
13. Contact Us
If you have any questions about this Privacy Policy, wish to exercise your privacy rights, or have a concern about how we handle personal information, please contact us:
Mid North Farms Limited 5690 Mangakahia Road Kaikohe 0474 New Zealand
Email: admin@mnf.co.nz
14. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make changes, we will update the "Last Updated" date at the top of this policy.
We encourage you to review this policy periodically. Your continued use of our website after any changes to this policy constitutes your acceptance of the updated terms.
